---
title: "Bed Management"
description: "How to manage hospital beds in NICE HMS — add wards and beds, track real-time occupancy, manage bed statuses, and integrate with IPD."
date: 2026-07-19
lastModified: 2026-07-19
category: "ipd"
author: "Dr. Umesh Bilagi"
beta: true
---

## Overview

The Bed Management module gives you a real-time view of every bed — occupied, available, reserved, cleaning, or under maintenance. It integrates with IPD admission and transfer workflows.

## Bed Statuses

Beds can be in one of five statuses: **Available**, **Occupied**, **Reserved**, **Cleaning**, or **Maintenance**. See [IPD Bed Transfer](/docs/ipd-bed-transfer) for the full status reference and how statuses change during patient transfers.

## Adding Wards and Beds

1. Go to **Admin > Bed Management**.
2. Click **Add Ward**.
3. Configure ward name, room category (General Ward, Semi-Private, Private, ICU), and daily room rate.
4. Under the ward, click **Add Bed** and enter bed numbers.
5. Set initial status to Available.

## Bed Occupancy Dashboard

View from **IPD > Bed Status**:
- Color-coded map: Green (Available), Red (Occupied), Yellow (Reserved/Cleaning), Gray (Maintenance)
- Click a bed to see patient details

## Changing Bed Status Manually

Admins can change status directly from the dashboard without going through admission/discharge. Add a note (e.g., "Under maintenance — AC repair").

See [IPD Bed Transfer](/docs/ipd-bed-transfer) for patient bed transfers.

## FAQ

**Q: How is room charge calculated?**
A: Based on the ward's daily rate x number of days occupied. Rate changes on bed transfer are pro-rata.

**Q: Can I bulk-import beds?**
A: Yes, during implementation. Contact support.