Track Expiry Stock and Save Wastage in Nice HMS

We are pleased to introduce a new module in Nice HMS that enables healthcare providers to track near-expiry medicines and disposables—helping prevent loss due to expiration and avoiding unnecessary stock accumulation. This feature empowers pharmacies and hospitals to manage inventory more efficiently and responsibly.

Nice HMS comes with a built-in pharmacy module. While making a purchase entry through the Accounts menu, users can access the page to enter purchase details or debit notes separately for pharmacy and hospital inventory.

Key Guidelines for Effective Expiry Tracking

• When entering purchases, ensure that batch details are correctly recorded. Without proper batch information, the system cannot track expiry dates.

• While entering batches, users can select from existing batches or create a new batch. If a new batch is created, it is important to accurately enter the manufacturing date and expiry date.

• If the supplier has provided multiple batches for the same item, each batch must be entered as a separate line item, with its respective manufacturing and expiry dates.

• This process is equally important when entering debit notes, as batch tracking is essential for accurate inventory monitoring.

Handling Sales and Inventory Adjustments

• The sales process is exempt from mandatory batch entry, considering the practical difficulty of doing so for every transaction. Despite that, the system is still equipped to automatically identify and alert users about near-expiry drugs.

• An Inventory Adjustment module is also available to reconcile Nice HMS stock records with the actual physical inventory. This is particularly useful in cases of expiry, damage, theft, or required disposals.

How to View Near-Expiry Stock

To check for near-expiry stock:

1. Go to the MIS Reports section from the side menu.

2. Under the Stock & GST section, click on the Expiry Stock option.

3. This will take you to a page where stock expiring in the next 90 days is shown by default.

4. You can change the interval from 90 days to any custom number of days.

5. The report displays up to 1000 items per page, and you can use Next and Back buttons to navigate through the list.

Conclusion

The new expiry tracking module in Nice HMS is a valuable tool for hospitals and pharmacies to manage stock more proactively. By tracking expiry dates, ensuring accurate batch entry, and leveraging MIS reports, healthcare providers can minimize wastage, optimize inventory, and avoid financial losses. This is another step toward making healthcare operations smarter, more transparent, and more efficient.