Adding New Patients

Overview

Patient registration is the first step in any clinical workflow. NICE HMS supports two registration paths: simple registration without ABHA, and ABHA-based registration for ABDM compliance.

Simple Registration (Without ABHA)

This is the standard registration for clinics that do not require ABDM compliance.

How to Register

Log in to NICE HMS.
From the sidebar, click Patient.
In the patient panel, click New Patient.
Fill in the patient registration form and click Submit.

The system redirects to the Patient Management page with the new patient selected, ready for OPD registration.

Required Fields

Field	Notes
First Name	As per government ID
Date of Birth	Or enter age
Mobile	Used for search, WhatsApp, and ABDM linking
District	Auto-filled from your organization's default
Gender	Male / Female / Other
State	Auto-filled from your organization's default

Optional Fields

Field	Notes
Middle Name
Last Name	Not required
Address
City/Town/Village
Pincode
Email	For reports and communication
Phone	Alternate contact number
Aadhar	Required only for ABHA creation
Health ID Number	If patient already has an ABHA
Internal ID	Organization-specific reference ID

Add Relative

You can optionally add a relative's contact details under the Add Relative section — relationship type, name, and phone.

ABHA Registration

For ABDM-compliant registration using ABHA (Ayushman Bharat Health Account), NICE HMS provides multiple methods:

Register from ABHA Card (after creating a new ABHA)
ABDM Patient OTP verification
Scan Desk (patient scans hospital's QR code)
QScan (hospital scans patient's ABHA QR code)

See ABHA Patient Registration for detailed step-by-step instructions for each method.

Best Practices

Record the correct mobile number. It is the most reliable identifier for patient search and is used for WhatsApp prescription delivery and ABDM OTP verification.
Capture Aadhar when possible. Required for ABHA creation if the patient doesn't already have one.
Check for duplicates. Search existing patients before creating a new record to avoid duplicates. The automatic duplicate check matches on name and gender, not on mobile — see Patient Registration by Mobile for how the check works and how mobile search behaves.

FAQ

Q: What if the patient doesn't have a mobile number? A: Enter a family member's number if available. Mobile is important for future identification and communication.

Q: Can I edit patient details after registration? A: Yes. From the patient management page, click Edit to update the patient's details. One exception: once the patient has an ABHA linked, the demographics pulled from the ABHA profile — name, gender, date of birth, mobile, state and district — are locked. Use Disconnect ABHA on the edit page to unlock them, which removes the ABHA link from the record. See Patient Registration by Mobile.