Creating Doctors

Overview

A doctor in NICE HMS is a user account with a doctor profile attached. These are two separate layers:

Layer	Controls
User account	Login access, role, subscription seat billing
Doctor profile	Name in doctor dropdowns, prescriptions, discharge summaries, OPD prints

This separation allows a common pattern in Indian hospitals: visiting doctors who treat patients at the facility but do not log into the software. Their user account is marked Inactive (no login, no subscription cost) but their doctor profile still appears everywhere clinically.

Only users with the admin role can create or edit doctor profiles.

Access

Sidebar → Admin → Doctor → New Doctor From User

This is a two-step flow:

Search-create page (/admin/admin/doctor/search-create/0) — lists all users in the organization. Click a user to proceed.
Create page (/admin/admin/doctor/create/{userId}) — the NewDoctor form, pre-linked to the selected user.

To edit an existing doctor, use Admin → Doctor → Search Edit Doctor.

Professional Details

Field	Required	Description
Name	Yes	Doctor's full name. Appears on printed prescriptions and discharge summaries.
Gender	Yes	Male, Female, Other, or Unknown
Speciality	Yes	Free-text field, e.g., "Cardiology," "Orthopedics"
Qualification	Yes	e.g., "MBBS, MD," "MS, DNB"
Registration	No	Medical council registration number
Aadhar	No	Aadhaar number
Image	No	Profile photo. JPG/PNG, auto-compressed to under 40KB and 300px.
Type of Doctor	Yes	Select from configured types: "On Panel" (default), "Visiting," etc.
Contact For Public Display	No	Phone or contact info shown publicly
NDHM Professional ID	No	ABDM healthcare professional ID for UHI integration

Banking Details

All optional — used if the doctor receives direct payments or salary through the system.

Field	Description
Bank Account Number	Doctor's bank account
IFSC	Bank IFSC code
PAN Number	PAN card number

UHI / Telemedicine

These fields configure the doctor for the Unified Health Interface (ABDM telemedicine). All optional unless you participate in ABDM's UHI scheme.

Field	Description
UHI Category	Multi-select from ~80 allopathic specialties. Maps to ABDM-recognized categories.
Years Of Experience	Numeric
Spoken Languages	Multi-select from ~30 Indian languages
Teleconsultation	"Willing" or "Not Willing"
Teleconsultation Charges	Default: INR 200

Visiting Doctors and Cost Control

Many Indian hospitals have visiting consultants who treat patients but do not use the software themselves. To set this up:

Create a user account for the doctor. Assign any role except Visitor (Visitor cannot have a doctor profile).
Mark the user as Inactive — this prevents login and removes the user from subscription seat billing. They do not consume a billable seat.
Create the doctor profile — the doctor now appears in:
- Doctor selection dropdowns for OPD registration and admission
- Prescription creation (name printed, manually signed)
- Discharge summary generation (name and qualification printed)
- Allot Bed and billing workflows

The printed documents are signed manually by the visiting doctor. The hospital controls software subscription costs while maintaining complete clinical records.

FAQ

Q: Can I change a doctor's speciality later? A: Yes. Edit the doctor profile from Admin → Doctor → Search Edit Doctor.

Q: Do visiting doctors count toward my user limit? A: No. If their user account is Inactive, they do not consume a billable seat. They still appear in all clinical dropdowns.

Q: Can a doctor have multiple specialities? A: The Speciality field is free-text — enter multiple if needed (e.g., "General Medicine & Diabetology"). For UHI/ABDM, the Category field supports multi-select of recognized specialties.

Q: What role should I give a doctor's user account? A: Any role except Visitor. The role determines what the doctor can access when logged in. If the doctor will not log in at all (visiting pattern), the role is irrelevant but should not be Visitor.

Q: What's the difference between Type of Doctor and UHI Category? A: Type of Doctor is an internal classification ("On Panel," "Visiting"). UHI Category maps to ABDM-recognized specialty codes for telemedicine and is only relevant if you use ABDM UHI.

Q: What information appears on printed prescriptions? A: The doctor's Name, Qualification, and Registration number appear in the prescription header. The configured letter pad header image (set per user) also appears if enabled.