Cash Access

Overview

Cash Access manages non-patient cash movements — daily expenses, petty cash, office supplies, and any cash that isn't part of a patient bill or advance. It provides a simple cash-in/cash-out register separate from patient billing.

Recording Cash-In (Receipt)

Go to Billing > Cash Access.
Click Cash In.
Enter:

Field	Description
Date	Date of receipt
Amount	Amount received
From	Source of cash (person, department, purpose)
Account	Which account to credit
Notes	Description of the receipt

Click Submit.

Recording Cash-Out (Payment)

Go to Billing > Cash Access.
Click Cash Out.
Enter:

Field	Description
Date	Date of payment
Amount	Amount paid
To	Recipient or purpose
Account	Which account to debit
Notes	Description of the expense

Click Submit.

Common Use Cases

Office supplies purchase
Staff tea/coffee expenses
Minor repairs and maintenance
Travel reimbursement
Petty cash replenishment
Any small, non-patient cash transaction

Cash Access vs Other Transactions

Module	Use For
Cash Access	Non-patient cash in/out (office expenses, petty cash)
Bill Transaction	Patient service billing
Advance Transaction	Patient advance deposits
Contra Transaction	Account-to-account transfers

Daily Cash Reconciliation

At the end of each day:

Go to Reports > Cash Access Report.
View all cash-in and cash-out for the day.
Reconcile with physical cash on hand.
Report any discrepancies.

FAQ

Q: Can cash access entries be edited later? A: Yes, if not part of a closed/reconciled period. Contact support if editing a reconciled entry.

Q: Is cash access linked to the main accounts? A: Yes. Cash access transactions update the linked cash account balance and appear in the general ledger.