Accounts Master

Overview

The Accounts Master is your chart of accounts — it defines the structure of all financial transactions in NICE HMS. Every billable item (consultation, procedure, medicine, lab test, room charge) is configured here with its pricing and tax settings.

Account Types

NICE HMS supports these account types:

Type	Purpose
Income	Revenue accounts — consultation fees, room charges, lab revenue, pharmacy revenue
Expense	Cost accounts — salaries, supplies, utilities, maintenance
Asset	Bank accounts, cash accounts, fixed assets
Liability	Loans, payables, TPA/insurance payables
Patient/Payor	Patient accounts (for credit customers or corporate/TPA billing)

Adding an Account

Go to Admin > Accounts Master.
Click New Account.
Fill in:

Field	Description
Account Name	e.g., "Consultation Fee - General", "Room Charge - Private"
Account Type	Income, Expense, Asset, Liability, or Patient/Payor
Account Number	Optional — for bank accounts
IFSC	For bank accounts
Bank Name	For bank accounts
Opening Balance	Starting balance (for asset/liability accounts)
Is Active	Yes/No — inactive accounts don't appear in dropdowns

Link the account to items for billing. See Item Management.

Configuring Billable Items

For accounts used in billing (Income type), configure items with pricing:

Open the account.
Under Items, add the services/products billed under this account.
For each item, set:
- Item name (e.g., "General OPD Consultation")
- Unit price
- Tax type (IGST, CGST+SGST, CST)
- Tax percentage

Common Account Structures

Clinic Setup

Consultation Fee - General
Consultation Fee - Specialist
Pharmacy Sales
Lab Test Revenue
Miscellaneous Income

Hospital Setup

Room Charge - General Ward
Room Charge - Private
Room Charge - ICU
Consultation Fee - OPD
Consultation Fee - IPD Visit
Pharmacy Revenue
Lab Revenue
Radiology Revenue
Procedure Charges (OT, Dressings, etc.)
Miscellaneous Income

FAQ

Q: Can I import accounts from my old system? A: Yes. Contact support for data migration — we can bulk-import your chart of accounts during implementation.

Q: Can accounts be deactivated instead of deleted? A: Yes. Set "Is Active" to No. The account remains in historical transactions but won't appear for new bills.

Q: How do GST rates work across states? A: Tax is applied based on the organization's state code (configured in Organization Settings) and the tax type assigned to each item.