Contra Transaction

Overview

Contra Transactions record internal fund transfers between accounts. Unlike Bill Transactions (patient-facing) and Advance Transactions (patient deposits), contra entries are purely for internal accounting — moving money from one account to another.

When to Use Contra Transactions

Scenario	From Account	To Account
Depositing cash into bank	Cash Account	Bank Account
Transferring between bank accounts	Bank Account A	Bank Account B
Moving funds to petty cash	Bank Account	Petty Cash
Correcting account balances	Any account	Any account

Creating a Contra Transaction

Go to Billing > Contra Transaction.
Click New Contra Entry.
Fill in:

Field	Description
Date	Date of transfer
From Account	Source account (money leaving)
To Account	Destination account (money arriving)
Amount	Transfer amount
Reference	Cheque number, bank reference, or description
Notes	Reason for transfer

Click Submit.

The transaction is recorded in both accounts' ledgers — as a credit (outflow) from the source and a debit (inflow) to the destination.

Contra vs Bill vs Advance

Transaction	Parties	Use Case
Bill	Patient → Hospital	Charging for services
Advance	Patient/TPA → Hospital (deposit)	Advance payment before billing
Contra	Internal account → Internal account	Moving funds between accounts

Contra Reports

View contra transactions from Reports > Contra Register:

Date-wise listing of all contra entries
Filter by account
Export to PDF or Excel

FAQ

Q: Does contra affect patient balances? A: No. Contra transactions only affect internal accounts, not patient accounts.

Q: How many accounts can I have? A: You define your chart of accounts in Accounts Master. See Accounts Master.