Data Panel

Overview

The Data Panel is a single table of the activity counts a hospital reports on: registrations, OPD visits, IPD admissions, discharges, IPD documents, and billing. Each count covers one period (daily, weekly, monthly, or yearly) and can be read in total, split by doctor, or split by specialty. It is built for hospitals that reach NICE HMS through the API, where the panel is the agreed summary of what was sent.

A row the system cannot measure is never shown as a zero. It says not supplied by your system and explains why, so a gap is read as data you have not sent rather than as a measurement of none.

Opening the page

Go to MIS Reports (/admin/mis-reports) and, in the Clinical Activity card, click Data Panel. The page opens in a new tab on the current month, in Indian Standard Time (IST).

Who can open it: admin, director, accountant, and receptionist_accountant.

Using the panel

Period — Daily, Weekly, Monthly (default), or Yearly.
Date — any date inside the period you want; the panel works out the window that contains it.
Slice by — Totals only (default), Doctor, or Specialty. Slicing is done in the browser, so switching it does not reload the page or re-query the server.
Get — applies the period and date, then reloads the table for that window.

The heading above the table names the window the data was actually built for (for example Monthly — November 2026 (1 Nov 2026 to 30 Nov 2026)), so a period you have chosen but not yet applied never relabels the table already on screen.

The rows

Group	Row	What it counts
Registration	Total New Registration	Patients registered in the period
Registration	Total Old Registration	Patients registered before the period who had an OPD or IPD visit inside it
Registration	ABHA linked New Registration	New registrations carrying an ABHA number
Registration	ABHA linked Old Registration	Old registrations whose patient carries an ABHA number
OPD	OP New Visit	OPD visits by a patient first registered in or after the period's start
OPD	OP Old Visit	OPD visits by a patient registered before the period
OPD	OP Consultation (Prescription)	`OPConsultation` documents
IPD	Normal Admissions (Count)	All admissions in the period
IPD	Emergency Admissions (Count)	Admissions whose source is reported as accident/emergency
IPD	ICU Admissions (Count)	Not supplied — no ICU field exists on an admission
Discharge	Discharge – Normal	All discharges in the period
Discharge	Discharge – LAMA	Discharges reported as left against medical advice
Discharge	Discharge – Death	Discharges reported as expired
IPD documents	Discharge Summary	`DischargeSummary` documents
IPD documents	Discharge Medicines	Counted from the discharge summary; medicines are not recorded separately
IPD documents	Death Certificates	Not supplied — no death certificate document is issued
IPD documents	Case Sheet	Not supplied — a case sheet is printed on demand and never stored
Billing	IP Pharmacy	Excluded — billing stays in your own system
Billing	Implant Invoice	Excluded — billing stays in your own system

Not supplied, excluded, and zero

Not supplied by your system — the data is not recorded anywhere we can read, so no count exists. When a split was never reported for the period (for example, admissions came in but no admission ever reported its source), the split rows also say not supplied instead of showing 0.
Excluded — the row is deliberately out of scope because the work happens in the hospital's own billing system.
A plain number — a real measurement, including a measured zero.

How events are attributed

Every event is credited to one practitioner: the first attending (ATND) doctor on the visit, or the first Practitioner author on the document. This keeps the doctor columns adding up to the row total, so the number you reconcile against is the row, not a sum of columns.

Events with no practitioner fall under Unattributed, which is sorted last because it is not a person to scan for. A specialty comes from the doctor master; a doctor with no specialty recorded appears under Specialty not recorded.

Warnings

A yellow box under the table lists what limited the panel, for example:

an organization with no GCP FHIR id — visits, admissions, discharges and documents cannot be collected;
patients seen in the period with no active registration record, so their new/old split is unknown;
admissions closed without a discharge date, which fit no discharge row;
discharges with an outcome other than normal, LAMA, or death (a referral, for instance), which appear in the total only.

Common Issues

Every row says "not supplied" — the organization is missing its GCP FHIR id; set it up under Admin → Organization before using the panel.
A doctor column is missing — that doctor has no gcpFhirId on the doctor master, so events cannot be attributed to them.
Discharges look low — a discharge is counted on its discharge date, not on the encounter's status. An encounter closed without a discharge date is reported in the warnings instead.

FAQ

Q: Why is "ICU Admissions" never counted? A: No ICU field is recorded on an admission, so there is nothing to count. It is shown as not supplied rather than as zero.

Q: Why do old registrations count patients rather than visits? A: The row answers "how many already-registered patients used the hospital in this period", so each patient is counted once even when they had several visits.

Q: Does the panel change any data? A: No. It only reads registrations from the database and encounters and documents from the FHIR store.